How to Study in Germany in 6 Steps: A Complete Success Guide for International Students

International students in Germany: Facts and Numbers

Study in Germany is an attractive option for international students worldwide. For instance, about 367,578 international students were registered in Germany in the academic year 2022/23, according to Wissenschaft weltoffen. This is due its renowned universities, diverse study opportunities, and the lack of tuition fees at public universities. If you’re considering pursuing your studies in Germany, here’s a comprehensive guide to get you started on your journey. You can read more Facts and numbers about international students in Germany following here.

The whole journey can be splitted into 3 main stages:

Step 1: Get Informed about Study in Germany

Choosing to study in Germany is a decision that offers many benefits. German universities are known for their rigorous academic standards, diverse range of programs, and relatively low costs.

Here’s what you need to know during preparation:

1.1 – Top Reasons to Decide for Germany:

Germany offers a combination of high-quality education, extensive research opportunities, and a rich cultural experience, all at little to no tuition cost for international students. Read more about the 10 key factors that make Germany an attractive destination for international students.

1.2 – German Higher Education System: Institutions, Study Levels, and Degrees Available

Germany provides a diverse array of higher education options suited to students’ interests and needs. This includes a variety of institutions and degree programs at all study levels, ensuring that students can likely find the specific program they’re interested in at an affordable cost.

In Germany, students can choose from the following types of higher education institutions:

Universities, which are generally oriented towards scientific and academic research.
Universities of Applied Sciences, which focus on professional practices and often include numerous internship opportunities.
Colleges of Art, Film, and Music, which cater to individuals passionate about creative and entertainment fields.

Higher education institutions offer programs at several levels to study in Germany:

Undergraduate studies for first-time university students.
Graduate studies for those who have completed an undergraduate degree.
PhD studies for individuals who have attained a master’s degree and wish to pursue advanced research.
In addition to the International exchange opportunities for students looking to supplement their education with a semester or year abroad.

The degrees offered by German higher education institutions include:

Bachelor’s Degree Programs (BA, BSc, BSEng): a 6-8 semester program that typically lasts 3 to 4 years and awards 180 to 240 ECTS Credits.
Master’s Degree Programs (MA, MSc, MEng): a 2-4 semester program that spans 1 to 2 years, awarding 60 to 120 ECTS Credits.
PhD Degree Programs: a 4-10 semester program focused on research and culminating in a doctorate.

1.3 – Academic Qualification Requirements

When considering study in Germany, several factors must be taken into account to ensure eligibility. The application process demands thorough attention and commitment but can be successfully navigated with the right guidance and information. For international students, the German higher education system mandates the following prerequisites:

1.3.1 – Higher Education Entrance Qualification

To apply to universities and colleges across all German states, you will need a Higher Education Entrance Qualification, commonly referred to as ‘Hochschulzugangsberechtigung’. This school-leaving certificate verifies that you have the necessary qualifications to start university studies. In Germany, this qualification is known as ‘Abitur’ for university admission, and ‘Fachhochschulreife’ for universities of applied sciences. Qualifications from EU countries, Liechtenstein, Iceland, Norway, and Switzerland are generally recognized in Germany. Otherwise, an examination may be required. You can check the recognition of your qualifications in Germany through the DAAD (German Academic Exchange Service) database. You can also check your qualifications against German standards using the Anabin database

1.3.2 – Free Short Preparatory Courses

Germany offers short preparatory courses to international students who need to fulfill specific educational prerequisites or gain knowledge in a particular area relevant to their intended degree program. These include:

Propaedeutic Courses: German universities provide these free courses to help applicants prepare for admission into higher education institutions (HEIs). They are especially useful for students whose previous education is recognized in Germany but who need specific preparatory knowledge for their chosen degree program.
Test for Academic Studies (TestAS): This exam assesses the capabilities of prospective students to meet the requirements of specific programs at German HEIs. The results can also guide applicants in selecting a suitable study program. Passing the TestAS can significantly enhance one’s chances of gaining admission to a German university. Further details, including fees and assessment periods, are available on the official TestAS website.
Foundation Courses (Studienkolleg): Targeted at applicants whose educational backgrounds are not recognized in Germany, these courses prepare students for the ‘Feststellungsprüfung’, a qualifying assessment examination. Typically lasting up to two semesters, these courses are usually free and offered by universities. Students who demonstrate exceptional performance may be allowed to take the examination after just one semester. Applicants must have at least a B1 level of German proficiency according to the Common European Framework of Reference for Languages. Passing the examination qualifies students as legitimate applicants for higher education in Germany.

1.4 – Language Requirements

Most German universities conduct their study programs in German, making German language proficiency essential for students applying to these programs. However, exceptions exist for several international programs that are offered exclusively in English, and some universities may not require German proficiency for students participating in exchange programs lasting one or two semesters. In cases where universities offer programs that combine English and German, proficiency in both languages is required.

1.4.1 – German Language requirements

To prove German language skills, applicants can present one of the following qualifications:

German Language University Entrance Examination for International Applicants (DSH),
Test of German as a Foreign Language (TestDaF),
Goethe Institut German Language Diploma (GDS),
German Language Diploma of the Standing Conference of the Ministers of Education and Cultural Affairs, Level II (DSD).

For most of the programs taught in German, applicants should have at least a DSH 2 or TestDaF 4.

Additionally, there are free online resources available for learning German. These platforms provide comprehensive lessons in reading, writing, listening, and offer quizzes to test your knowledge. While these resources are helpful for beginners and provide a solid foundation in the language, they do not issue formally recognized language certificates. The qualifications listed above remain the accepted standard for proving German proficiency.

1.4.2 – English Language requirements

If you plan to enroll in programs taught entirely in English or in combined English-German programs in Germany, you will need to demonstrate English language proficiency as part of your application. Recognized tests for proving English proficiency include:

TOEFL Test Results:

The Test of English as a Foreign Language (TOEFL) is a widely recognized method for assessing English language skills. Information about testing dates and preparation materials can be found online through TOEFL centers globally.
Required proficiency levels vary by university but generally include:

Paper-based test (PbT): 550 points
Computer-based test (CbT): 213 points
Internet-based test (IbT): 79-80 points

IELTS Test Results

The International English Language Testing System (IELTS) is another popular test for English proficiency. Details on testing dates and preparation can be accessed through the official IELTS website. Preparation courses are available globally at various centers and institutions, often for a fee. The commonly required scores range from 5.5 to 6.5

Other Accepted Proofs of English Proficiency

For academic studies in Germany, other forms of English proficiency evidence are also accepted, including:

Educational Certificate from an English-speaking school
Cambridge English Certificates, which may include:
UNIcert® certificates, minimum Level I (B1) or II (B2).
TOEIC certificate.
University Entrance Qualifications obtained in an English-speaking country.
University Degrees awarded by higher education institutions in English-speaking countries.

These certifications help universities assess whether prospective students have the necessary English language skills to succeed in their academic programs.

1.5 – Financial Planning: Living Costs and sources of fund for International Students in Germany

Living costs in Germany can range from 700 to 1,000 EUR per month. Sources of funding include personal savings, family support, scholarships, and part-time jobs.

1.6 – Visa Application Process and Requirements

If you’ve received acceptance to a German higher education institution or are heading to Germany for a preparatory course, the next crucial step is applying for your visa. This is particularly important for students from countries that require a visa to enter Germany for studies.

It’s essential to apply for your visa promptly after receiving your acceptance. Doing so ensures that all necessary arrangements can be made without unnecessary delays. Below, we detail what you need to know about the visa application process.

1.6.1 – Types of Visas for Study in Germany

Depending on your study plans and situation, there are three main types of visas for international students in Germany:

German Student Visa: For international students who have been admitted to a German university to begin a full-time academic program.
German Student Applicant Visa: For those who need to be in Germany to apply for university admission in person. Note that this visa does not permit you to start studying; it’s only valid for the application process.
German Language Course Visa: For students intending to undertake a German language course in Germany.

1.6.2. – When to Apply for a Visa

You should apply for a German student visa as soon as you receive your university admission letter and have arranged the necessary financial resources to support your stay in Germany. German authorities will require proof of financial stability to ensure you can sustain yourself during your studies.

The processing time for a German student visa typically takes about 25 days but can vary depending on the embassy and the country from which you are applying. Generally, visa applications for study purposes are processed within three months. This timeframe makes it crucial to apply early to avoid any complications or delays in starting your studies.

1.7 – Important Dates and Deadlines

University applications typically have deadlines on July 15th for winter and January 15th for summer sessions.

Step 2: Learn the German Language to the required level

While many programs are in English, knowing German can greatly enhance your experience. Enroll in language courses and aim for at least basic proficiency; this could also be a requirement for some programs.

Step 3: Secure Admission

Apply to a recognized German university that aligns with your academic and career goals. Prepare your application carefully, ensuring all documents like transcripts and recommendation letters are in order.

3.1 – Find the right program for you

3.1.1 – Explore Universities and Programs:

Start by identifying your academic interests and career goals. This will help narrow down the universities and programs that best suit you.
Consider factors like university reputation, faculty expertise, research facilities, and campus culture. Each university offers a unique environment and academic experience.
Use online resources such as the DAAD website, which provides comprehensive information on courses, admission requirements, and scholarship opportunities.
Check university rankings (e.g., QS World University Rankings, Times Higher Education) to get an idea of the top institutions in your field.

3.1.2 – Check Admission Requirements:

Secondary School Certificate: Ensure that your secondary school qualifications are recognized in Germany. For most undergraduate programs, you will need an equivalent of the German Abitur. Some countries’ high school diplomas are directly accepted, while others may require additional qualifications or a preparatory course (Studienkolleg).
Language Proficiency: Determine the language of instruction for your chosen program. If it’s German, you will need to provide proof of proficiency through tests like TestDaF (Test Deutsch als Fremdsprache) or DSH (Deutsche Sprachprüfung für den Hochschulzugang). For programs taught in English, tests like IELTS or TOEFL are required.
Additional Requirements: Some programs, particularly in fields like medicine, engineering, or the arts, may require entrance exams, aptitude tests, or submission of a portfolio. Check the specific requirements on the university’s website.

3.2 – Prepare Your Application

3.2.1 – Collect Necessary Documents

Gather certified copies of your school leaving certificates and academic transcripts. These documents need to be officially certified to confirm their authenticity.
Obtain proof of language proficiency: Ensure you have the necessary test scores (e.g., TestDaF, DSH, IELTS, TOEFL) as per the program requirements.
Prepare a Curriculum Vitae (CV) detailing your educational background, work experience, and other relevant activities.
Write a motivation letter explaining why you want to study at the particular university and program, your academic interests, and your career aspirations.
Collect letters of recommendation from teachers or employers who can attest to your qualifications and suitability for the program.
For creative programs, prepare a portfolio showcasing your work.

3.2.2 – Translate Documents

If your documents are not in German or English, have them translated by a certified translator. Ensure both the original and translated copies are certified.

3.2.3 – Get in Touch with the University

Don’t hesitate to reach out to the admissions offices of your chosen universities. They can provide detailed information about the application process, requirements, and deadlines.
Ask for Exceptions or Special Considerations: If you have unique circumstances, such as gaps in your education, non-standard qualifications, or financial difficulties, explain your situation to the admissions office. Universities may offer flexibility or additional support.
Seek Advice: Admissions officers can guide you on how to strengthen your application and make it stand out. They are there to help and can provide valuable insights that are not always available online.
Attend Virtual Info Sessions or Open Days: Many universities hold virtual information sessions or open days where you can interact with faculty, current students, and admissions staff. Take advantage of these opportunities to ask questions and gain a deeper understanding of the university environment.

3.3 – Apply via Uni-Assist or Directly to Universities

Utilize platforms like Uni-Assist for handling your application electronically.

3.3.1 – Using Uni-Assist

Many German universities use Uni-Assist, a centralized service that simplifies the application process for international students. Check if your chosen universities are part of Uni-Assist.
Create an account on the Uni-Assist website. Fill out your personal details and academic history.
Upload your documents: Scan and upload all required documents, including certified copies and translations.
Pay the processing fee: Uni-Assist charges a fee for processing your application. The fee can be paid online through various methods.
Once you’ve submitted your application, Uni-Assist will review your documents and forward your application to the universities.

3.3.2 – Direct Applications

Some universities prefer direct applications, especially for graduate programs. Check the university’s admissions page for specific instructions.
Create an account on the university’s online application portal if available.
Submit your documents: Upload the required documents directly to the university’s application system.
Ensure you meet all deadlines for application submission. Application periods can vary between universities and programs.

Step 4: Proof of Financial Resources

Show you can support yourself financially during your studies. This typically means obtaining a scholarship that covers living expenses or setting up a blocked account.

Step 5: Get the Visa

With your admission letter and financial proof in hand, apply for a student visa. Be prepared to fill out detailed forms and attend an interview to discuss your study plans.

5.1 – Applying for a German Visa:

Submit your application well ahead of your planned travel date to accommodate processing times.

5.2 – What to Do if My Visa Application Was Rejected?:

If rejected, you can appeal the decision or apply again with additional documentation as advised by the embassy.

Step 6:Fly to Germany:

Once your visa is approved, book your travel to Germany. Arrive early to find accommodation, register with local authorities, and settle in before your classes begin. Preparing for Arrival

Prepare for Leaving: Organize important documents such as your passport, visa, university admission letter, and accommodation details.

Travel Day and Arriving in Germany: Plan your arrival during the week to settle administrative tasks like registration and bank appointments.

6.1 – Checklist for New Arrivals:

6.2 – Mistakes to avoid in Germany

6.3 – Accommodation:

Secure your housing as early as possible. Consider various options like dormitories or shared apartments.

6.4 – Registering in the Migration Authority and Getting the Residence Permit:

This is crucial for your legal status in Germany.

6.5 – Health Care and Health Insurance:

Enroll in a health insurance plan, as it’s mandatory for all students.

6.6 – Student Life in Germany:

Engage with fellow students and participate in university activities to integrate into the community.

6.7 – Student Job in Germany:

Many students work part-time. Check your visa regulations to understand how many hours you can legally work.

6.8 – Scholarships for International Students:

Explore options from DAAD, Erasmus+, and other organizations.

6.9 – Career After Graduation:

Germany offers opportunities to extend your stay and seek employment after your studies. Most of students prefere to stay in Germany for at least for a while after graduaiton, according to the German federal statistical office, one third of international students stay in Germany for a longer period.

6.10 – Where to Get Support in Germany:

Utilize university resources, student organizations, and expat communities.

Conclusion

Studying in Germany can be a transformative experience that offers academic excellence and personal growth. By thoroughly preparing and understanding what to expect, you can make the most of your educational journey in Germany.

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